Questions I ask in Interviews – How do you prioritise your backlog when there’s too much to do?

Subjective models are charming but hinders clear thinking

Subjective prioritisation models are common and easy to understand due to their quadrant nature. In addition they do not require you to motivate your conclusions which  makes them charming to many, but unfortunately this is also what’s inherently flawed with them.

habit-3-quadrants

If you’re coaching a team e.g org leads team or dev team that uses any form of subjective prioritisation model e.g. MSCW, Risk/Value, Urgency/Importance you can help them make a greater impact by introducing them to objective prioritisation models.

Objective models encourages conversations and creates alignment

Objective prioritisation models e.g. Kano, CoD, WSJF help members of organisations understand why decisions are made, and what’s important right now. This improves teams autonomy, allows for faster decision making, reduces interpersonal conflict, and ultimately leads to teams and the org delivering more value.

WSJF_Full

While the benefits of objective models might seem obvious none of the organisations I’ve worked in have used them to make decisions. In my experience, the same holds true for teams. Out of the teams I’ve coached only 5% have used some form of objective prioritisation model before getting a coach (whether that was me or an earlier coach).

If you’re interviewing with me for an agile coach or product owner role I might explore prioritisation models with you, for the reasons mentioned above.

 

“How do you prioritise your backlog when there’s too much to do?”

This question helps me understand if the candidate:

  • prefers subjective or objective models
  • knows multiple ways of prioritising backlogs
  • understands the consequences with not having an objective model
  • is able to motivate conclusions with data by herself, or with guiding questions
  • is aware of the assumptions he or she is making
  • knows how to deal with backlogs that contain items that vary greatly in size

 

Subjective models are more common than objective ones.

The most common answer I get is some variation of MSCW (Must, should, could, would) which I try to explore a little bit.

-”How do you prioritise your backlog when there’s too much to do?”
-“I define what must be done and what’s nice to have, or should haves…”

-“How do you determine if something is a must have or a should have?”
-“I have great relationships with my stakeholders and a pretty good understanding of what’s most important to them. Either that or my manager tells me what’s most important”.

-“How do you know which “Must” that’s most valuable?”
-“Since they all have to be done it doesn’t matter which one we start with so we usually take the smallest one first.”

 

Agile coaches at Spotify are expected to help teams shift to objective models

We (agile coaches) work very close to the value creation chain and we are in a great position to influence it positively.

It’s not important to know every detail about every model that exists. However, being able to observe the consequences an organisations way of prioritising work has, is important.

Thanks for reading, and if you’re scheduled for an interview with us – Good luck! 🙂

 


Also available as a google doc if you prefer that.

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